CASE STUDIES

Significant Challenges

ACE Student Convention was struggling to manage varied events, streamline workflows, event registration, students participation, payment management with reliable data and system. And manage a platform that streamlines every stage of the event.

- Managing the registration process for a large number of students, teachers, parents, and judges was cumbersome and time-consuming.
- Creating a user-friendly interface that catered to different user roles (students, teachers, parents, school admins, and judges) was complex. Each role required specific functionalities and access controls.
- Ensuring that information such as student details, event registrations, and awards could be updated in real-time and accessed instantly by authorized users.
- Handling sensitive information such as student details and payment transactions required robust security measures to prevent unauthorized access and data breaches.
- Coordinating multiple events and conventions, assigning judges, and managing scoring forms required an organized and efficient system to handle the complexity.
- Integrating a reliable and secure payment gateway to handle various payment transactions for event submissions and other fees was essential.

Comprehensive Voizac’s Solutions

Voizac Technologies have developed a centralized robust system for ACE Student Convention to help them organize event management with adequate registration, participation, school/teacher login, and more categories for the school staff.

- We created a user-friendly interface allowing easy selection of conventions, registration, and secure login for teachers, parents, and judges. It ensures effortless navigation through registration, profile management, and event participation.
- A dedicated admin login for school administrators to manage and update teacher and student information, ensuring accurate and up-to-date records.
- Implemented backend functionalities to manage conventions, schools, teachers, parents, and various event categories. This includes event submission, grouping, and payment gateway integration for streamlined operations.
- Introduced tools for teachers and parents to update student information, events, and awards, ensuring comprehensive and accurate tracking of student activities and achievements.
- Judges can register, login, view/edit profiles, apply for conventions, and fill scoring forms with our system. Administrators can approve/reject accounts, assign events, and manage scoring forms, ensuring a fair and organized judging process.

Voizac Solutions Final Impact

Voizac Technologies has transformed the ACE Student Convention by creating a central system, for seamless registration, and secure logins for all users. With efficient backend functionalities for managing conventions, events, ensuring, we streamlined operations.

Here’s how we helped ACE Student Convention:

- Streamlined the user experience by combining similar functionalities from different user groups. For example, both teachers/parents and school admins can update student information; therefore, a unified interface for this task would enhance efficiency.
- We ensured the application is accessible and usable across different devices (desktop, tablet, mobile) for optimal user experience.
- Maintaining a comprehensive database of all users (teachers, parents, school admins, judges) with detailed information and roles.
- Employed strong authentication mechanisms (e.g., two-factor authentication) to safeguard user accounts and prevent unauthorized access.
- We covered the entire event lifecycle, from creation and registration to judging and results publication, & allow for customization of event types, categories, and rules to accommodate diverse needs.
- Integrated a reliable and secure payment gateway to facilitate online transactions, provide clear and detailed information about payment options, fees, and transaction history & implemented efficient processes for tracking and reconciling payments.